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WHAT WE OFFER

One of our greatest strengths is our culture, which is friendly and informal and offers you the freedom to mould your own success within a supportive environment. As an employee, we offer you the ability to: 

  • Be yourself, knowing that we acknowledge and encourage our people to find balance in life beyond their careers. We are committed to diversity, inclusion and belonging for all our people including striving for flexibility and meeting the needs of working parents. 
  • Be part of a successful team that values you as an individual, and will connect you with the people, the knowledge and the experiences you need to succeed. 
  • Work in a collegial, collaborative and supportive environment, one that is friendly, authentic, and that offers you the freedom to mould your own success. 
  • Develop your career through the exceptional work that we do for our clients, through working with other top talent, by having the resources to do your job, and through the investments that we make in your development. 
  • Make a meaningful impact to our clients and to the industries they operate in; our work sets legal precedence. 
  • Help us build our reputation for excellence by working on top-end, complex matters for clients who are leaders in their fields. 
  • Be part of an African firm with international exposure with access to the best of both worlds – local and cross-border experience combined with to international best practice. 
Person standing on mountain

Bowmans is more than a place of work

It is also where professional experience is developed and lasting relationships are formed. We value individuality not individualism. 

We foster an environment where people with a diversity of backgrounds and expertise can work together harmoniously. We believe in work-life blend: we work hard but are flexible while doing so. 

WHAT WE LOOK FOR

  • Relationship-builders and connectors
  • People who are client-driven and have a desire for excellence
  • Innovative, curious and solutions-oriented thinkers
  • People who can work independently and be self-motivated but see the value in collaborating with other like-minded people
  • The ability to operate within an ambiguous environment and a constantly changing landscape
  • Proud members of the African continent
Hand shake

OUR SELECTION PROCESS

ONLINE APPLICATION

Applications must be submitted online.

SHORTLIST SCREENING

Our recruitment team screens applications to assess eligibility and contacts shortlisted applicants to arrange screening interviews or conversations.

INTERVIEW

Shortlisted applicants will be invited for an interview with the hiring manager, talent manager and member of the recruitment team.

ASSESSMENT

In some cases, a further technical assessment is conducted.

BACKGROUND CHECKS

Depending on the outcome of interviews and/ or assessments, references are contacted to verify CVs and performance in previous roles. Fingerprints are also taken to run integrity checks depending on the role and location.

OFFER

Successful applicants are then made an offer of employment.

OUR VACANCIES

New Business Coordinator – Business Development - Cape Town, South Africa

Responsible for the completion of submissions (including but not limited to bids and tenders, pitches, credentials statements, expressions of interest, requests for proposals, requests for quotations, panel registrations, database registrations and briefing notes) through the full  submission lifecycle across all Bowmans services and sectors and across Bowmans jurisdictions.

Responsible for ensuring that submissions are completed in an efficient, consistent and professional manner in line with the firm’s strategy and brand standards and supporting the creation and maintenance of the New Business Team (NBT) infrastructure and development and implementation of the Business Development Portal (BD Portal).

Experience and Qualifications:

  • At least 5 years specific experience in business development, client relationship management or a related field within a corporate, legal or professional services environment essential.
  • Completed Degree/Diploma in a relevant field required

Key Accountabilities 

Submissions   

  • Lead and own submissions from start to finish in line with the new business protocol document and any subsequent policies and/ or procedures communicated to the NBT.
  • Conduct debriefs and analysis of feedback on the performance of proposals, whether won or lost and use this to improve the quality of future proposals.
  • Preparation of briefing notes to be provided to partners in preparation for client meetings.
  • Monitor tender advertisements and assess submission requirements and prepare initial assessment of submission requirements.

New Business Infrastructure and Best Practices (including supporting, planning, and strategy)

  • Support the development and implementation of the BD Portal and support the New Business Manager (NBM) and work with the New Business Assistant(s) (NBAs) in ensuring all NBT documents and standard content materials are shared with the NBM and NBA(s) to be maintained and loaded on the central NBT repositories and BD portal.
  • Identify innovative ways to improve processes, and work with the NBM and/or other members of the NBT to implement these processes.
  • Work with the NBA(s) to maintain an ongoing submission database, submission management tools and submission library, and NBT collateral.
  • Contribute to the development and implementation of the NBT project plan in line with the broader BD and NBT KRAs.

Relationship Building

  • Develop and maintain relationships with all levels of staff as a trusted resource.
  • Maintain strong working relationships with and have open and transparent communication between all members of the NBT and broader BD team.

Competencies:

  • Achievement Orientation
  • Analytical Thinking
  • Attention to Detail
  • Client Focus
  • Stress Management
  • Teamwork
  • Writing Skills
  • Business Perspective
  • Legislation, Policies, Procedures and Standards

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan.  All recruitment decisions will be taken with due consideration being given to these objectives.

Financial Accountant – Finance Department - Cape Town, South Africa

Purpose:

Supports the Financial Manager and Bowmans Group with the interpretation, review, oversight, and reporting of financial data, and verifying validity, completeness, and accuracy of financial records in line with the Firm policies and International Financial Reporting Standards (IFRS). 

Experience and Qualifications:

  • BCom (Accounting)
  • Honours degree in accounting or financial management or tax articles and/or CTA advantageous
  • At least 3 years’ experience in financial reporting, cost, and management accounting role

Key Accountabilities

Accounting Cycles

  • Ensure adherence to the Bowmans month end timetable to enable timeous measurement and reporting of financial performance for decision makers to take the appropriate action.
  • Ensure all accounts payable, accounts receivable and bank transactions for the month are captured to meet month end deadline and ensure completeness of financial records.
  • Follow up regularly with the financial managers on month end journals and finalization of transactions.
  • Review the Trial Balance and Income statement to identify any misallocations and missing accruals.
  • Ensure accrual and prepayment schedule is maintained in line with supporting contract/ supporting documentation.
  • Ensure adequate maintenance of fixed asset register.
  • Prepare journals for month end reporting.
  • Review and first level approver of payments from the bank for business payments.
  • Ensure internal controls, processes and accounting treatment of transactions is applied consistently across the group.

Management Accounts

  • Prepare and review income statement and balance sheet showing actuals vs budgets variance.
  • Analyse any exceptions and resolve with financial managers.
  • Assist in preparation of monthly management accounts.
  • Collaborate with accountants to compile flash commentary for submission to financial managers.

Annual Financial Budget

  • Review the prior year budget in preparation of the current budget to mitigate prior year inefficiencies.
  • Assist in Preparation of all budgets (operating expenses) in consultation with finance managers and HOD’s.
  • Attending budget review meetings to obtain an understanding and explanation for the amounts appearing in the budget and effect agreed changes.
  • Ensure that the budget forecast is regularly updated with the actual financial results as and when they become available.
  • Prepare the final budgeted income statement.
  • Prepare summaries for review and use in the budget presentations to the management board.

External Audit

  • Assist financial managers and accountants with the preparation and compilation of information required for the audit, including intercompany balance confirmations, trial balance, general ledger account reconciliations.
  • Provide ledger listings, schedules and supporting documentation to complete audit field work.
  • assistance with any audit queries to ensure the audit runs smoothly and is completed within planned timelines.
  • Assist in preparation of audited financial statements in compliance with applicable IFRS that are uniform across the Group.

Reporting

  • Preparation of various reports to the relevant stakeholders (GL Detailed expenses and team reports) as and when required.

Balance Sheet Reconciliation/ Substantiation

  • Review and assist the accountants with the preparation of balance sheet account reconciliations.
  • Ensure reconciling items are valid and complete and monthly file is reviewed and signed-off.

Internal Controls

  • Ensure that internal controls for the different accounting cycles and processes are applied.
  • Ensuring that IFRSs are applied in line with Firm practice.

Taxation

  • Assist in preparation of VAT and Corporate Tax reconciliations and providing relevant ledger listings, schedules and supporting documentation.

Competencies:

  • Attention to Detail
  • Interactive Communication
  • Problem Solving
  • Business Perspective
  • Financial Budgeting, Planning and Reporting
  • Financial Policy Development, Interpretation and Application
  • Legislation, Policies, Procedures and Standards
  • Using Information Technology

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan.  All recruitment decisions will be taken with due consideration being given to these objectives.

Senior Research Coordinator – Business Development - Johannesburg, South Africa
Purpose:
A Senior Research and Analysis content production and coordination role that involves overseeing and working with the Head of Intelligence to lead important business development research and analysis for the firm, across client, sector, market, country, competitor, and other topics, with the goal of winning new business or improving the brand of the firm.
 
Experience and Qualifications:
  • Completed Degree/Diploma in a relevant field required.
  • 3-5 years’ experience in research and/or business development role within a corporate, legal or professional services environment essential.
  • Strong MSWord, Excel, PowerPoint and other data analysis and communication technical skills.
  • PowerBI abilities an advantage.
Key Accountabilities:
Research
 
Undertaking research
  • Undertake firm-wide research related to existing Bowmans clients, prospective clients, sectors, geographies, markets, trends, competitors and any other area of interest which may be relevant to identifying business development opportunities and informing business development decisions.
  • Use internal and external sources of data collection as part of the research methodology, as appropriate.
  • Ensure reputable data collection sources are used, so that research conducted is credible and reliable.
Analysis and insights: Reporting and Presentation 
  • Following the collection of relevant data from research undertaken, lead the analysis of collected data to derive meaningful insights and trends.
  • Present in writing and verbally insights, trends and opportunities spotted that may be relevant to the research question, to various stakeholders in the firm as may be necessary.
  • Ensure that insights, trends and opportunities (complex information) are/is synthesized and communicated in a clear and understandable manner for both technical and non-technical audiences, and shortened into executive summaries, graphs or a single page synopsis if required.
  • The types of research questions which may arise, include but are not limited to: Providing ad hoc research support to fee earners as well as fellow Business Development and Marketing team members; Analysing financial data to determine the Group’s Top Clients, per Office, Region, Department, Practice Group and Sectors and reports on fee trends from year to year; Providing support to the Business Development and Marketing team by contributing research insights for proposals, pitches, client briefs etc.; and performing competitor analysis in order to identify competitors and compare their offering to ours.
Maintenance of a central research repository
  • Ensure all research conducted is retained in the business development central repository and can be found by other members of the business development team as and when needed.
Sharing knowledge
  • Keep abreast of economic, political and industry developments and trends that have an effect/ impact on our client’s businesses.
  • Share trends and client / sector / geographic / competitor / business intelligence with the appropriate business development or legal teams as may be relevant and appropriate in the circumstances.
Management of research tools and training 
  • Manage the research tools which the Business Development team subscribes to, together with the Head of Intelligence, to ensure our tools are tracked, annually paid, usage is maximized, staff are trained and ultimately the firm obtains maximum usage of any paid for research tools.
  • Track research requests made to the business development team, and the use by lawyers of the research provided.
  • Provide or facilitate training in relation to research or research tools, as may be needed by the business, including training related to the internal and external systems of the firm which may be used as data sources for research, as may be appropriate
Solution Implementation
In addition to senior research deliverables, proactively driving purposeful, impactful internal collaboration and client engagement. This includes:
  • Collaboration with client partners to develop and implement client plans and strategies and monitor success.
  • Providing support with driving client initiatives forward, working with partners and teams across the firm to achieve results.
  • Providing support with compiling client reports.
  • Identify pipelines opportunities, including cross-selling opportunities.
  • Working with the new business team in strategically managing pitches and panel renewal procedures.
  • Working closely with the wider team across the firm’s business services functions to monitor performance of all client initiatives.
  • Promoting and facilitating the sharing of client insights and intelligence with client teams.
  • Being the 'centre of BD information' by maintaining a deep connection and collaboration with client teams and anticipate key client priorities and future themes and opportunities
  • Database Maintenance System
  • Assist with maintaining database performance and functionality by ensuring efficient execution of stored procedures
  • Assist with creating and maintaining database queries, timeously and accurately
  • Assist with defining the authorization matrix for all users.
Project Management
  • Mange multiple projects simultaneously, ensuring that timelines and deliverables are met.
  • Coordinate with cross-functional teams to achieve project goals.
Training & Development
  • Provide research skill mentorship and training to junior or other members of the business development team, or the firm, as may be required.
  • Foster a learning environment that encourages professional development.
Relationship Building
  • Interact with clients, internal stakeholders, or external partners to understand their research needs and expectations.
  • Build and maintain positive relationships with key stakeholders, including but not limited to all lawyers, partners, and senior leadership within the firm.
  • Build and maintain positive relationships with the members of the business development team, particularly those within the Relationship pillar (business development managers and coordinators who work closely with the lawyers and often receive the research requests directly).
  • Build and maintain positive working relationships with and have open and transparent communication between all other members of the broader Business Development and Marketing team.
  • Build and maintain positive relationships with external vendors to ensure service delivery of a high quality.
Financial Administration
  • Monitor and assist with the budget for the research tools used by the business development team, within the Intelligence pillar of the team.
Competencies
  • Be curious - understand the wider world and be curious and interested in piecing information together.
  • Achievement Orientation
  • Adaptability
  • Analytical thinking
  • Attention to detail
  • Client focus
  • Creativity and innovation
  • Initiative
  • Interactive Communication
  • Problem Solving
  • Relationship Building
  • Self Confidence
  • Strategic Thinking
  • Stress Management
  • Teamwork
  • Business Perspective
  • Financial Budgeting,
  • Planning and Reporting
  • Project Management.
Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan. All recruitment decisions will be taken with due consideration being given to these objectives.
Financial Analyst – Finance Department - Johannesburg, South Africa

Purpose:

Responsible for business partnering as well as generating insightful reports summarising financial data for use by executives, partners, managers, and other stakeholders when making business decisions with a particular focus on our offices outside of South Africa.

Experience and Qualifications:

  • Postgraduate degree in Finance or Management Accounting.
  • 3 - 5 years in a similar role within a corporate or professional services environment.
  • Must be able to communicate at an executive level.
  • Must have Advanced skills in Excel, coming from a high-volume data environment.
  • Must be able to produce insights using data to tell a story.
  • PowerBI will be an added advantage.
  • Working knowledge of the 3E system would be advantages.

Key Accountabilities

Financial Analysis:

  • Prepare accurate and timely consolidated monthly reports including trend analysis and practice area Income statements
  • Evaluate financial reports such as income, cash flow statements and balance sheets and advise the practice groups how the finances impact their business operations.
  • Create tools or systems, including dashboards, databases and spreadsheets, to improve financial data analysis and reporting disciplines.
  • Provide recommendations to senior management regarding financial and operations performance to meet expectations set forth in the budget and planning process, including supportive analytics and forecasting.
  • Prepare accurate partner remuneration information and dashboards to support Partner Remuneration Committee (i.e. partner statements, historical view on earnings and KPIs)
  • Collaborate with practice group heads to build and recommend through business cases, business scenarios and forecast to improve profitability.
  • Quarterly profitability analytics by region, offices, departments, practice group and individual fee earner
  • Review monthly actual vs budget with practice group heads to monitor variances
  • Undertake initiatives to improve cost effectiveness
  • Prepare budgets for costs and recoveries
  • Monthly reporting on recoveries and the cost thereof.
  • Implement new or enhance existing systems / processes to ensure complete and accurate tracking of costs vs budget during the year.
  • Analyse revenue impact through gap analysis and provide reports to relevant stakeholders to ensure accuracy and to assist them in making informed business decisions.
  • Prepare and analyse operating costs reports that are accurate, fit for purpose and supports informed decision making across multiple stakeholders
  • Prepare and present budgets for costs and recoveries
  • Provide Secondment costing to clients which includes profitability modelling
  • Prepare accurate and timely consolidated monthly performance reports including firm metrics, trend and gap analysis as well as practice group Income statements.
  • Present monthly financial performance in the Practice Group Meetings in collaboration with the CFO and FM.

Pricing and Profitability Reporting:          

  • Prepare and support on matter and client pricing collaborating with the CFO, FM, partners and lawyers.
  • Be actively involved in client and matter profitability analysis to influence decision making on new matters to improve practice group profitability
  • Make use of live data to identify pricing gaps and opportunities through collaboration with key players
  • Prepare and present cost rates and charge out rates per level
  • Use benchmark data from global sources to monitor and track margin per practice group aligned with professional services global standards to unlock efficiencies
  • Prepare and accrue rebate clients including calcs
  • Develop a strong understanding of PTA code and matter types to efficiently prepare blended rate pricing opportunities
  • Pricing: provide full analysis of work-related costing to develop pricing matrix and standard pricing guidelines
  • Create and manage non-chargeable codes on a live matter via 3e system
  • Prepare quarterly profitability reports with margins overview per practice group and geography
  • Monitor and Track leverage per matter as required
  • Prepare and track Utilisation, Realisation Ratio and Lock up cycle per Practice Group as set with PGH’s
  • Assist with pricing and profitability performance reporting to identify trends and best practices
  • Keep abreast of industry pricing practices, including for major competitors and assess key trends
  • Assist lawyers create matter plans leading to improved profitability of the matter by effective pricing and management through matter alerts, and scope changes

Ad hoc Projects:

  • Implement new or enhance existing systems / processes to ensure complete and accurate tracking of revenue and cost during the year.
  • Undertake initiatives to improve cost effectiveness and realise efficiencies in cost and processed across the Firm
  • Conduct analytical projects in support of process improvement across multiple teams and resources.
  • Support the business as and when ad-hoc financial requests come in and provide information that is accurate, of a high standard and delivered within the required timeframe.
  • Collaborate with the systems control specialists and 3e team to mitigate possible risks.

Team Reports and Dashboard

  • Manage and/ or adjust fee budgets for new joiners, leavers, maternity and secondment.
  • Maintain team structure changes across offices and track movement.
  • Maintain and upload fee earner target on 3e and ensure that reports are accurate and up to date.
  • Maintain partner dashboard parameters such as exchange rates and ensuring the correct database is linked. Testing new functionalities as we update the dashboard to change behaviour

Relationship Building:

  • Develop relationships with Partners, senior managers and staff as a trusted advisor.
  • Develop and maintain relationships with all levels of staff as a trusted advisor.
  • Maintain strong working relationships with and have open and transparent communication between all members of the Finance team.
  • Develop and maintain relationships with external vendors to ensure service delivery of high quality.

Competencies:

  • Analytical Thinking
  • Creativity and Innovation
  • Interactive Communication
  • Problem Solving
  • Business Perspective
  • Financial Systems, Processes and Technology
  • Project Management
  • Using Information Technology
  • Being organised.

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan. All recruitment decisions will be taken with due consideration being given to these objectives.

Office Administrator – Operations Department - Johannesburg, South Africa

Purpose:

Responsible for the travel and general office administration as well as support to the BBBEE team, including but not limited to capturing data, liaising with suppliers and BBBEE verification process.

Experience and Qualifications:

  • Senior Certificate
  • Diploma/certificate/office administration or related qualification preferable
  • 3-5 years’ in a similar role in a professional services environment
  • Microsoft office skills
  • Basic understanding of BBBEE codes

Key Accountabilities

Travel Administration

  • Responsible for the booking of flights, accommodation, and car hire for business related travel for the operations department and ad hoc support to the business
  • Arrange Travel IT training for internal users.
  • Assisting Bowmans Staff with Travel IT system related queries
  • Manage the new Travel Process on the Intranet
  • Responsible for accommodation site visits for business travel (secondees, inter office staff visit)
  • Ensure that corporate rates are reviewed, captured annually, and updated accordingly on the Intranet and Travel IT
  • Load new staff on Travel IT for business related travels.
  • Reconciliation of travel lodge cards, Uber account etc

BBBEE Input & Support

  • Procurement – Generate vendor spend report as required and input updates on the BEE123 system.
  • Ensure all BBBEE certificates are valid and up to date.
  • BBBEE audit – assist in the preparation and review of audit files for submission to the verification agency.

Pro Bono

  • Work with the Pro-bono team to capture information/documentation relevant to the BBBEE process.
  • Generate a monthly Pro Bono Report and obtain relevant supporting documentation from the Pro Bono team.

General

  • Update a database of current company documents.
  • Support in creating PO’s, requisitions, opening vendors and completion of audit confirmation letters.
  • General administrative duties for the team as and when required.
  • Maintain efficient electronic filing system.

Relationship Management

  • Develop and maintain relationships with all individuals below management level as a trusted administration resource.
  • Develop and maintain relationships with all levels of staff as a trusted resource.
  • Maintain strong working relationships with and have open and transparent communication between all members of the administration team.

Competencies:

  • Attention to Detail
  • Decision Making
  • Interactive Communication
  • Initiative
  • Problem solving
  • Planning and Organizing
  • Relationship Building
  • Resilience
  • Information Management
  • Using Information Technology

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan.  All recruitment decisions will be taken with due consideration being given to these objectives.

Benefits Accountant – Finance Department - Johannesburg, South Africa

Purpose:

Responsible for compiling payroll input, maintain partner loan statements, payroll accounting to trial balance, reconciliations, and coordinating benefits-related payments. Statutory reporting to SARS, COID and SARS.

Experience and Qualifications:

  • BCom Accounting/3 year Accounting diploma (preferable)
  • 3 – 5 years of experience in employee tax, payroll processing, and accounting in a professional services environment.

Key Accountabilities   

Director/Partner Earnings and Tax Documents:

  • Prepare and reconcile the director’s payroll monthly input schedules for BG offices to ensure timeous payment;
  • Prepare monthly earnings and loan statements for all Equity Partners in all offices;
  • Checking and updating partner’s individual statements monthly with payroll changes for all offices;
  • Run provident fund scenarios for partners;
  • Calculate taxable earnings and PAYE liabilities;
  • Review payment schedules for ex-partners;
  • Review the Interest run input and ensure that interest rates are correctly updated on the Rem model
  • Prepare various supporting documents for the directors’ annual tax pack;
  • Ensure all recipients of tax packs receive necessary documents timeously;
  • Ensure that the internal controls are properly maintained and continuously improved.
  • Conduct loan settlement and WIP calculations and send for review and sign-off before submitting for input in payroll
  • Prepare the quarterly ERF598 beneficiaries distribution
  • Compile the ERF 598 provisional tax and final IT3b forms and ensure they are included in all partner tax packs.
  • Ensure that all beneficiaries (ex-partners) receive their ERF 598 IT3b

Employee Tax (EMP201 and EMP501):

  • Complete, submit and pay monthly EMP201 declaring PAYE, UIF & SDL to SARS;
  • Reconcile and submit of bi-annual and final EMP501 declaring employees remuneration, PAYE, UIF & SDL to SARS;
  • Reconcile and submit Dividends Tax returns of SARS FT Filing system (annually and monthly)
  • Ensure all SARS audit verifications are completed including ITSD reconciliation

Month-End Processes and Reporting:

  • Review and verify weekly reimbursements
  • Liaising with Bank regarding partner monthly interest on loans
  • Prepare month-end salary costs journals and submit them on 3e;
  • Liaise with VIP for GL mapping changes;
  • Prepare the consultants/contractor’s payroll monthly for payment and verifying the payments on the bank account for release;
  • Reconcile the earnings and shareholder loans on the earnings model to the general ledger for Bowmans.
  • Maintain Ex-partner/past shareholder recons;
  • Reconcile payroll balance sheet accounts;
  • Reconcile Discovery statements per payroll every month
  • Review, query and rectify all provident issues before the monthly report is sent to Alexander Forbes
  • Reconcile VIP cost reports to Income statement;
  • Reconcile Director’s payroll YTD balances against VIP YTD balances;
  • Provide feedback on budget vs actual monthly for payroll creditors, interest on shareholder loans WIP payments, and shareholder loan accounts;
  • Ensure that the monthly payroll calendar is adhered to and if needed to be amended within reasonable timelines
  • Update the cash flow requirements forecast for 6 months

Relationship Building:

  • Develop relationships with Partners and senior managers;
  • Develop relationships with all individuals below management level as a trusted financial advisor
  • Develop relationships with Directors tax advisors;
  • Maintain strong working relationships with and have open and transparent communication between all members of the team;
  • Develop and maintain relationships with external vendors to ensure service delivery of high quality;

Ad-Hoc:

  • Prepare earnings confirmation letters for directors as and when required;
  • Provide relevant data for the annual BEE audit;
  • Maintenance of process documents;
  • Performing AVS banking detail checks;
  • Reconciling ERF598 Trust account;
  • Liaising with ERF 598 Trustees and beneficiaries;
  • Compile historical financial information for FM, CFO, and GFM as and when required;
  • Attend to various director queries, relating to earnings and loan statements;
  • Assist colleagues with any ad-hoc queries as and when required.

Competencies:

  • Attention to Detail
  • Interactive Communication
  • Problem-Solving
  • Business Perspective
  • Financial Budgeting, Planning, and Reporting
  • Financial Policy Development, Interpretation and Application
  • Legislation, Policies, Procedures and Standards
  • Using Information Technology

"Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan.  All recruitment decisions will be taken with due consideration being given to these objectives”

Legal Service Improvement Consultant – Lawyer Services - Johannesburg, South Africa

Purpose:

Responsible for collaborating with various offices to proactively identify improvement opportunities, design and implement action plans and change management initiatives to achieve continuous legal service improvement.

Experience and Qualifications:

  • LLB Degree preferred
  • Relevant degree experience essential
  • 2 – 5 years legal project management or legal project operations experience
  • Sound understanding of key legal tech solutions such as eDiscovery platforms, data extraction (e.g. Kira, Luminance), collaboration portals (e.g. HighQ), document automation (either as user or coder))
  • Demonstrated ability to work across multiple data sets to make informed recommendations

Key Accountabilities

Process Improvement

  • Investigate and make recommendations on outcomes for the purpose of improved client (internal / external) experience and processes
  • Support in workshop facilitation, process mapping and redesign, implementation, and monitoring, change management
  • Intelligent pricing platform support to assist teams and decision makers in project management
  • Collaboration site creation, testing and maintenance support
  • Document and workflow automation support (opportunity identification and assessment, solution development/ coding, testing, implementation, reporting, training)

Data Analysis & Reporting

  • Data analysis and reporting to help identify and monitor improvement initiatives

Project Management

  • New matter tech setup and ongoing project management support
  • Develop forms, processes, policies, project plans, ROI reports Prepare summaries for review and use in the budget presentations to the management board.

Research

  • Conduct research into the latest trends, technologies, methodologies, and products and use this in the development of products and initiatives

Relationship Building

  • Develop and maintain relationships at all levels, as a trusted LSI resource.

Competencies:

  • Analytical Thinking
  • Client Focus
  • Problem Solving
  • Interactive Communication
  • Business Perspective
  • Project Management
  • Using Information Technology

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan.  All recruitment decisions will be taken with due consideration being given to these objectives.

Legal Secretary (Intermediate) – Tax Department - Johannesburg, South Africa

Purpose:

Responsible for and performing administrative, legal secretarial and related duties and offering skilled legal assistance to the Partner/s and/or their team.

Experience and Qualifications:

  • Senior Certificate
  • Paralegal Diploma or short legal courses advantageous/or qualified by experience
  • 4 to 6 years legal secretarial experience specifically in Corporate advantageous
  • Advanced knowledge of MS Office package
  • Experience in a legal accounting package essential
  • Ability to maintain high level of confidentiality and discretion

Key Accountabilities

Act as first point of contact

  • Liaise with people both inside and outside the firm, supporting the Partner/s and team in their duties and responsibilities.
  • Acts with a high level of confidentiality and discretion.

Connecting people

Professional and effective communication internally/externally

  • Screening of all calls to ensure that calls are handled or directed to correctly.
  • Manage all forms of communication efficiently to ensure that correct message gets across effectively and is dealt with accordingly.
  • Possess well developed interpersonal and communication skills and good telephone manner to ensure that all staff members, colleagues and clients are treated professionally.

Diary Management / Scheduling and Maintaining of Calendars

  • Organise and manage the Partner/s’ diary and make appointments.
  • Updating Partner/s on diary entries and ensuring that they are appropriately prepared prior to meetings/ events/presentations.
  • Providing partner with relevant information and documentation to ensure preparedness for meetings.
  • Ensure that the correct people are invited and available to attend; booking boardroom for meetings and conference calls (VC), booking catering if necessary, making sure enough time is allocated for travel for offsite meetings.
  • May act as team coordinator.

Document Generation

  • Audio and copy typing.
  • Drafting amending and formatting general correspondence and documents, paying attention to detail and ensuring good spelling/grammar/punctuation.
  • Drafting amending and formatting of legal correspondence and documents, paying attention to detail and ensuring good spelling/grammar/punctuation.
  • Preparing presentations and reports as required by the partner or department.
  • Adhere to ‘in-house’ document style guide to maintain standardisation of documentation.
  • Amend documents using track changes and cross referencing, requiring advanced computer and software skills.

Office Administration/Management

  • Filing and maintaining filing systems.
  • Arrange and coordinate team and inter-office planning/strategy sessions/team functions.
  • Collating copies and distributing printing.
  • Opening and closing of client files.
  • Archiving of records.
  • Ordering of stationery.
  • Obtaining client FICA documents.
  • Seeking ways to pro-actively improve efficiency and administration within the department (effective office management).
  • Ability to assess and prioritise workload.
  • May from time to time be required to support senior members outside of the immediate team.

Travel Arrangements

  • Make all travel arrangements understanding preferences and ensuring cost effectiveness.
  • Arrange relevant meetings, set up a travel itinerary and prepare documentation.
  • Research travel and immigration requirements. Ensure that they are all met, and Visa applications are processed timeously.
  • Manage unforeseen travel changes.

Meeting Support

  • General meeting support as directed by the team.
  • Action post meeting deliverables and follow-up.

Finance Administration

  • Generate and raise invoices for the team to ensure timeous payment of such.
  • Time capturing for partner/team.
  • Debt collecting / following up on outstanding accounts.
  • Assist with general financial management relating to the partner/team/department (e.g. credit notes, general financial queries, requisitions, correspondent and advocate requisitions, reimbursement requisitions for team, track and monitor matters with a fee cap, obtain contributory costs, e-billing etc.).
  • Allocate, track and monitor trust money.

Relationship Building

  • Develop and maintain relationships with all levels of staff as a trusted resource.
  • Maintain strong working relationships with and have open and transparent communication between all members of the team.
  • Develop and maintain relationships with vendors to ensure quality of service delivery.

Competencies

  • Adaptability
  • Attention to Detail
  • Continuous Learning
  • Interactive Communication
  • Initiative
  • Problem solving
  • Resilience
  • Writing Skills

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan.  All recruitment decisions will be taken with due consideration being given to these objectives.

Talent Consultant – Talent Department - Johannesburg, South Africa

Purpose:                                                                                         

Responsible for, in consultation with Talent Managers, providing advice, support, and guidance to line managers, partners, and employees in the complete Talent function of attraction, retention, and development of individuals within allocated departments, ensuring the integration of effective Talent processes and best practices.

Experience and Qualifications:

  • 3 – 5 years in an HR Generalist role at HRBP Level in a professional services environment.
  • Degree/diploma - Industrial Relations / Human Resources Management essential

Key Accountabilities and Activities:

Building relationships and becoming a trusted Talent advisor within designated departments

  • Develop relationships with line managers, partners, and employees to become one of their trusted Talent advisor
  • Engage regularly with Talent Manager to identify the possible need for Talent support and develop appropriate interventions where required.

Support recruitment, onboarding and exiting of employees within designated departments/offices

  • Provide support and guidance to management on recruitment in accordance with the Firm’s recruitment strategy, policy and employment equity plan. Attend all first round interviews and make recommendations on shortlisted candidates
  • Liaise with the relevant specialist Talent teams and relevant business service departments to ensure that there is a smooth on-boarding process for lateral hires as well as secondees to integrate the individual successfully into the firm.
  • Co-ordinate all aspects of the employee on-boarding journey in line with our talent strategy and EVP
  • Actively engage and monitor performance of the individual during their probationary period. Provide Talent Manager with regular updates and escalate any concerns
  • Liaise with the relevant specialist Talent teams and relevant business service departments to ensure that there is a smooth exit process.
  • Conduct exit interviews with employees and provide summaries / trends to Talent Managers on a regular basis and work with Talent Manager to develop retention strategies

Involved in resource planning, performance management and development of all employees within designated departments/offices

  • Support Talent managers in putting the reports together for the bi-annual talent planning discussions with HoD’s, PGH’s and team leaders
  • Work closely with Talent Manager to prepare and analyse work allocation reports to effectively monitor theproductivity of lawyers
  • Work closely with talent manager in identifying candidates that are eligible for promotions and assisting with relevant submissions (promotions of associates to senior associates and business services)
  • Assist the Talent Manager with populating Talent schedules as part of the partner and manager prep discussions. When needed and in consultation with the Talent Manager may be required to facilitate performance appraisals. Answer questions and support business users with the completion of performance appraisal documents. Support the business with the compilation of feedback in preparation for the discussions
  • Actively engage with employees to assist them in drafting development plans, monitoring progress and collaborate with L&D to best facilitate and support development
  • Work with Talent Manager and liaise with relevant specialist Talent team to initiate on retention strategies identified i.e. learning, secondments
  • Co-ordinate, the Performance review process

Provide assistance with Employee Relations issues

  • In consultation with the Talent Manager provide advice on ER procedures, inclusive of poor performance, issuing of warnings, disciplinary inquiries, grievances and referrals to external tribunals, in a manner that minimizes risk and supports the culture of the Firm and is compliant to the country specific disciplinary policy and procedure
  • Guide management and assist employees if additional support is required through referring the individual to the employee wellness service providers.
  • Work closely with the Talent Manager and specialist team to provide support to management  with regards to employee’s health and incapacity.

Talent policies and procedures within Bowmans

  • Promote awareness of and ensure adherence to all HR policies

Remuneration & benefits implementation, compliance, and support

  • Support the Talent Manager in obtaining all ratings through a moderation process and link to salary increase schedule.
  • Review increase schedule for accuracy and consistency
  • Provide the Talent/Shared Services administrator with schedules to produce letters. Check the accuracy of these letters and distribute them to the relevant partners and managers for signature and distribution.

Analysis and Reporting/Talent metrics

  • Analyse Talent data and provide talent managers with information on a quarterly basis that will assist them in making business decisions
  • Support talent managers with compiling monthly, quarterly and bi-annual reports as well as any additional reports that may be required

Contribute to assigned initiatives and projects

  • Assist with the implementation firm-wide initiatives and projects
  • Participate in any additional ad hoc request as required by the business and the Talent Team

Competencies:

  • Attention to Detail
  • Client Focus
  • Interactive Communication
  • Organisational Awareness
  • Resilience
  • Self Confidence
  • Teamwork
  • Human Resources Management
  • Legislation, Policies, Procedures and Standards

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan.  All recruitment decisions will be taken with due consideration being given to these objectives.

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